Every number in your business, on one screen, every morning.

We connect Xero, Shopify, your point-of-sale and whatever else you run into one live dashboard — and we keep it running. Log in and look, or just ask a question in plain English.

Built for established South African businesses running Xero, Shopify, Sage, or similar cloud platforms.

Book a free discovery call 3-month minimum, then month-to-month. No lock-in.
YOUR SYSTEMS X Xero S Shopify Y Yoco Excel + + your systems DataSeam every night Your dashboard Revenue R482k Margin 38% Orders 1,204 Sales by month Margin trend Answers Which products earn the most? Cold brew — 62% margin, up from 54% last quarter. Filter blend is second.

Your systems feed in on their own. We clean, combine and check the numbers every night. You log in and look — or just ask.

The problem

You run your business on 3–6 different systems, but you don't have one single view of everything.

You can't see margin by product, and you're not sure which customers are drifting away. Pulling a monthly picture together takes hours in spreadsheets. The tools to fix this exist, but they normally need a data team you can't justify hiring.

3–6 Disconnected systems the average South African small business runs, with no single view
4 hrs Typical time lost monthly manually reconciling data across platforms
4 wks From discovery call to live, automated dashboard — no technical work from you
Daily Refreshed every night. Ready with your morning coffee.

What you get

All your systems. One view.

We pull Xero, Shopify, your POS, and whatever else you run into a single live dashboard. Everything in one place every morning, instead of a month-end spreadsheet marathon.

See what was invisible before.

Product-level margin, customers going quiet, which channel actually makes money. Those answers are already in your data. Right now they're just spread across three systems, so nobody sees them.

We run it. You read it.

We build your dashboard, check the connections every day, and fix problems before you notice them. As your business changes, the dashboards change with it. Your job is making decisions, not managing infrastructure.

Systems we connect

If your business runs on it, chances are we connect to it.

Xero Sage Business Cloud Pastel QuickBooks Shopify WooCommerce Lightspeed POS Yoco PayFast Stripe HubSpot Salesforce PaySpace Cin7 Google Ads Meta Ads Excel / CSV + more

Running another desktop or on-premise system? See our FAQ — chances are we connect it automatically too.

New — included in every plan

Dashboards show you. Answers tells you.

Every DataSeam plan now includes Answers — a chat connected to your live data. Ask a question the way you'd ask a person, and get the figure, the trend, and the reasoning behind it in seconds. Any hour, no formulas, no waiting on anyone.

Answers reads your reporting data only — it can never change anything. Every figure shows the assumptions behind it, and when a question is ambiguous, it asks before it assumes. Your data is never used to train AI models.

"Which customers went quiet this quarter?" "What's my margin by product this month?" "Which stock hasn't moved in 60 days?"
Answers
How did June sales compare to May?
June invoiced sales were R482,300 — up 12% on May's R430,600. Most of the growth came from wholesale orders, up 31% month on month. Invoiced sales, excl. VAT · Jun vs May · show workings
Ask anything about your business

How it works

Four weeks from first call to live dashboard.

1

Week 1 — Discovery

We audit your systems and understand the questions you need answered. You tell us what matters; we figure out how to measure it.

2

Weeks 2–3 — Build

We connect your systems, set up the automatic nightly updates, build your dashboards, and switch on Answers. You don't touch a thing.

3

Week 4 — Go live

You log in and your data is there, every morning. From here we handle the monitoring and maintenance, and keep improving the dashboards as we go.

Worked example

Roost & Co. — a Cape Town coffee roaster

Three systems, one dashboard, four insights that changed how they made decisions.

Read the full case study →
Zach Prins, founder of DataSeam
The founder

Hi, I'm Zach.

In 2008 I was doing my accounting articles when the firm asked me to automate their CRM reports in Excel. I wrote some VBA, watched the reports build themselves, and that was that — I never finished my articles. I'd found the thing I wanted to do.

Since then I've spent 18 years building the systems that move data around and the reporting on top of them: for a government budget office, for one of South Africa's biggest banks, and currently for a major metro municipality.

But all along I've been freelancing for small businesses, and I kept seeing the same thing: companies running their most important numbers on Excel sheets and lookups. One formula that doesn't copy down, one export that looks slightly different, and the whole model quietly breaks.

DataSeam exists to give small businesses what the big institutions get: reliable, automatic reporting you can actually make decisions on. When you work with DataSeam, you work with me directly.

— Zach Prins · Founder, Cape Town

Less than a part-time hire.

One flat monthly fee for your whole organisation, with no lock-in after the first three months.

Starter
R2,000/mo
+ R5,000 once-off onboarding
  • Up to 2 data sources
  • Up to 5 dashboard pages
  • Answers — plain-English Q&A
  • Daily data refresh
  • Email response within 48 hours
Our pick
Growth
R3,000/mo
+ R8,000 once-off onboarding
  • Up to 5 data sources
  • Up to 12 dashboard pages
  • Answers — plain-English Q&A
  • Daily data refresh
  • Direct read-only access to your data, for your own tools
  • 1 custom report per quarter
  • Twice-yearly review of how your data is set up
  • Email response within 24 hours
Scale
R5,500/mo
+ R14,000 once-off onboarding
  • Up to 10 data sources
  • Up to 20 dashboard pages
  • Answers — plain-English Q&A
  • Daily data refresh
  • Direct read-only access to your data, for your own tools
  • 2 custom reports per quarter
  • Quarterly review of how your data is set up
  • Email + Teams response within 4 hours

3-month minimum term, then month-to-month with 30 days' notice. Your data is always yours — full export on cancellation.

Built on Microsoft Azure · Hosted in Johannesburg · POPIA-compliant · BBBEE Level 4 Contributor

Common questions

Yes. Your data lives in a private Azure environment in Johannesburg — never shared with other clients, never transferred outside South Africa. We connect via API read-access only and never write data back to your systems. Everything is encrypted at rest and in transit, with credentials stored in Azure Key Vault. You receive a full POPIA-compliant Data Processing Agreement with your service contract.
Yes. We connect Pastel Partner and Pastel Xpress automatically through a secure, read-only connection to your Pastel data — no manual exports, no dropping files, and no need to switch accounting systems. Your Pastel numbers refresh on the same automated schedule as every other source we support, showing up alongside your Shopify, POS, and bank data every morning.
Answers is a chat interface included in every plan that lets you ask questions about your business in plain English — "how did June compare to May?" — and get the figure with the reasoning shown. It runs on Microsoft Azure inside the same secure environment as the rest of your data, with strict read-only access: it can look at your reporting data, never change it, and never see another client's. Every answer shows the assumptions behind it, and when a question is ambiguous, it asks you to clarify rather than guessing. Your data is never used to train AI models.
Power BI Pro is required to view dashboards in Power BI Service. It's included in Microsoft 365 Business Premium, E3, and E5 plans — many businesses already have it. If you don't, a Power BI Pro licence costs around R280 per user per month directly from Microsoft. We'll walk you through it during onboarding. You don't need any technical knowledge to use the dashboards once they're built.
Yes — and we encourage it. We add additional Power BI viewers at no extra cost from us (they'll need their own Power BI Pro licence, usually included in their Microsoft 365 plan). Many clients give their accountant or bookkeeper viewer access so they can pull live numbers during month-end without asking you. We see accountants as partners, not gatekeepers.
A freelancer builds it once and hands it over. Within weeks, the data goes stale because source systems change, the connections break, and nobody's watching. DataSeam is a managed service — we check every connection daily, fix problems before you notice, and update your dashboards as your business evolves. Your data stays fresh because that's our job, not a favour.
Everything required to get you live: a discovery workshop, your own private Azure environment in Johannesburg, an automatic nightly connection to each of your systems, the structure that sits behind the dashboards, your first dashboard pages, direct read-only access to your data, and a walkthrough when we hand over. The retainer only kicks in once your first dashboard is delivered and accepted — you're not paying twice.
You receive a full export of everything — raw data and reporting layers — in CSV or SQL format within 14 days of cancellation. After 30 days, all your data is permanently deleted from our Azure environment and you receive written confirmation. Your data is always yours.
There's a 3-month minimum term. This covers onboarding, the build phase, and your first month of live operation — enough time to properly evaluate what the service does. After that, it's month-to-month with 30 days' notice to cancel. The onboarding fee is non-refundable once work has commenced, which protects both parties' time.

Let's see what your data is hiding.

Book a free 15-minute call and I'll give you an honest read on whether this fits your setup. If it doesn't, I'll say so.

Book a discovery call zach@dataseam.co.za